Call Recording | VoIP Phone System Features

What is call recording?

Call recording, also known as phone recording or voice logging, is an effective call feature for businesses to record conversations through an audio source.

The ability to record calls and play them back later is useful for many types of organizations. If you are training a new sales team, recorded sales calls can become an effective teaching tool. Also, it helps you review and confirm information to counteract disputes and fraud, comply with regulations, and enhance your business performance.

How does it work?

Automatic and On-demand Call Recording

Yeastar Phone System supports both automatic call recording and on-demand one-touch call recording.

The system allows users to record the conversation automatically when setting specific recording rules. They can enable global recording to capture all calls, or selectively record calls from specific trunks or extensions. Users can set up which types of calls (inbound/outbound, or calls of specific trunk, extension, etc.) they want to record.

During call recording, the user can pause and resume recording to avoid the sensitive information being recorded.

After the call ends, the system converts the conversation into audio files (.wav) with an encrypted digital signature. Every phone conversation and recording file can be stored in the PBX server, external storage (e.g. USB, TF, SD, HDD), or the network drive.

Feature Highlights

For Employees:

Intuitive call recording list with timestamp.

Listen to call recording on Linkus mobile/desktop/web client with one click.

PCI-compliant one-touch call recording to switch recording status during a call.

For Administrators:

Customize recording rules based on extensions, trunks, conferences, and queues.

Enable a beep sound or distinctive call recording prompts for internal, inbound, and outbound calls.

Start or pause recording without letting the other party aware.

Orderly file management in one intuitive web interface, with the ability to search, play, download, and delete recording files.

Auto clean up old recording files to free up your storage space.

Call Recording Use Cases

Meet compliance and legal requirements

The recording feature makes it easy to maintain accurate records of customer interactions, which are vital for resolving disputes and regulatory compliance issues in your business.

Dispute resolution

Call recording provides a reliable source of evidence in case of disputes. Having a recorded conversation can help clarify misunderstandings, resolve conflicts, and protect your business’s interests.

Improve agent performance and customer experience

The recordings can serve as valuable training materials for agents, demonstrating best practices and showcasing successful interactions. Call center supervisors can review recorded calls or monitor agent status, thus facilitating timely support and service quality assessment. Additionally, call recordings can provide valuable customer insights and feedback which can inform decision making and ultimately lead to improved customer experience.

Common FAQs

What are the differences between automatic call recording and one-touch recording?

Automatic call recording and one-touch recording are two different ways to record your business conversations.

How it works: Automatic call recording can be started without any intervention from the user, which helps to avoid forgetting to start. It’s set for a specific type of call you want to record. So users need to pre-configure the recording for queue, conference, or other routings. As for the one-touch recording, here is a recording function key that users can press directly on Linkus client, or you can simply dial the feature code “*1” to start recording.

Use Cases: Automatic call recording is ideal for businesses seeking to record all calls for multiple purposes, including legal or business requirements, maintaining records of vital conversations, or personal reference. On the other hand, one-touch recording proves valuable when users want to selectively record specific calls. This feature enables fast recording at any time, even during ongoing calls. Moreover, Yeastar’s one-touch recording is PCI protocol compliant, enabling users to conveniently pause recording when handling sensitive information.

How to set up the feature on Yeastar PBX?

All Yeastar Phone Systems support the call recording feature and it’s super easy to set up. For step-by-step instructions, please refer to the following configuration guide:

For P-Series Phone System: Appliance Edition | Software Edition | Cloud Edition

For S-Series VoIP PBX: Configuration Guide

Should I pay more for the feature or get an additional license？

This depends on your Yeastar PBX edition.

The Yeastar Phone System call recording feature does not require any additional charges for PBX appliance & software edition users. As for cloud PBX users, the system provides free recording minutes by default. If your call recordings exceed the default time, additional fees may apply.

Is it legal to record a call？

The legality of recording calls depends on the jurisdiction you are in.

In many countries, it is legal to record calls if at least one party consents to the recording. However, some countries require that all parties involved are aware and give their consent to the recording. Familiarizing yourself with the laws and regulations in your specific location is important to ensure compliance.

Related Features

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