Meeting Room Booking System
Easily Find and Book the
Most Suitable Meeting Space
Streamline room allocation, boost in-person collaboration, and optimize space utilization for modern offices and co-working space.
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Double Bookings
Ghost Meetings
Lack of Equipment
Interrupted Meetings
Stolen Rooms
Room-by-room Search
Administrative Costs
Requirement Mismatch
One Solution to Tackle Them All
Book rooms through an online platform
Get a bird’s eye view
See all rooms and bookings in one place through different calendar viewing options or an interactive real-time map.
Locate available rooms
Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.
Book and notify attendees
Click to make a reservation directly for one-time or recurring use. Add meeting participants to notify them by email.
Book rooms from your familiar interface
Connect to Microsoft Teams
Add Yeastar Workplace as a Teams tab for seamless in-app booking. Create Teams meeting links upon room scheduling.
Connect to calendar apps
No more switching back & forth, create a schedule and pick a preferred room from a single point of entry.
Sync schedules both ways
Have meeting schedules & changes updated automatically across all platforms and every participants.
Book on the spot with at-a-glance visibility
See real-time room availability
Tell the room status with distinguishable multi-colored LED indicators of the room displays mounted outside every room.
Tap to book, check-in, and end
Book a room instantly for impromptu meetings, check-in to confirm your reservation, and end it upon departure.
Impress your employees and visitors
Add your logo and customize background images, theme colors, etc. to make it fit perfectly into your office décor
Create an Automated Smart Collaboration Space
Auto-release abandoned rooms
The People Counting Sensor will automatically identify booked yet unused rooms and early-ended meetings and free them up for others to book.
Ensure optimum indoor comfort
The Room Comfort Sensor measures a list of environmental data and displays them on the E-ink screen with emoticons.
Remotely control meeting room lighting
The IoT-powered Smart Wall Switch automatically switches on/off room lighting as people check-in/out. It also works with your pre-set working hours to cut off lights when off work.
Spot opportunities to optimize your space
Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, and layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.
Track and measure essential space usage metrics and trends:
Total meetings
Recaptured hours
Meeting type
Meeting density
Room utilization rate
And more
Key Features to Streamline Meeting Room Booking
Efficient Online Booking
See all rooms and reservations in one place. Filter-search and mark your favorites.
Check-in & Auto-release
Check-in to confirm your reservation. Increase utilization with sensor-triggered auto-release.
Wayfinding
Direct employees and visitors to the right place with directions and meeting details.
Interactive Floor Map
Create an interactive, searchable, and bookable office map for more intuitive booking.
Meeting Approval
Set up request-only rooms for which reservations should be approved by the admin.
Meeting Service
Send service requests for sanitation, catering, etc. to related personnel upon room booking.
Analytics & Data Export
Visualize usage data for better reporting. Export historical data for future analysis.
Try Yeastar Workplace for Free
30-day free trial. Instant access. No credit card required.
Yeastar Workplace:
Flexible-first Workplace Platform
Adapt to flexible working and the return to work. Make the most of your meeting and personal space. Track and manage visitors to your office.